When you are in contact with us

Go directly to:

• Subscribe to our newsletter
• Event registrations
• Streaming of events
• Query Survey/Data Collection
• Public hearings
• When we handle requests for access to public documents

Subscribe to our newsletter

You can subscribe to electronic newsletters from the Research Council, Nysgjerrigper and Forskningsdagene. In order to be able to send emails to the right recipients, we need to save your email address.

You do not need to give us any other information, but you can choose to do so if you wish. If you wish to cancel your subscription, you can easily do so by unsubscribing on the website or via a link in the newsletter itself.

The Research Council, Nysgjerrigper and Forskningsdagene use Microsoft Dynamics 365 Customer Insights – Journeys (hereinafter referred to as the CRM system) to manage and send out newsletters and similar information. Data about newsletter subscribers is stored in the CRM system. The purpose of the processing of personal data is to maintain and update contact information.

The personal data we use to send newsletters will be deleted as soon as you cancel your subscription.

Event registration

Go directly to: Subscribe to our newsletter │ Event registrations │ Streaming of events │ Query Survey/Data Collection │ Public hearings │When we handle requests for access to public documents

istrations for various events, we use an electronic registration solution from Dynamics 365 Customer Insights – Journeys and Checkin.

When you sign up, we store the information you give us. We use this information to manage your registration, to organise your participation and to evaluate the event afterwards.

Data from the registration is also stored in the Research Council's CRM system. The purpose of the processing of personal data is between maintaining and updating contact information, mapping and analysing activities and events that we can offer users of the system. In addition, the purpose is to carry out the necessary administration for the implementation of the event itself (during this documentation of participation) and mobilization.

Streaming of events

Go directly to: Subscribe to our newsletter │ Event registrations │ Streaming of events │ Query Survey/Data Collection │ Public hearings │When we handle requests for access to public documents

For streaming events, we use Teams, Zoom, Quickchannel or YouTube. Your use of these features is subject to the privacy policies of the companies providing them.

Query Survey/Data Collection

Go directly to: Subscribe to our newsletter │ Event registrations │ Streaming of events │ Query Survey/Data Collection │ Public hearings │When we handle requests for access to public documents

We use Customer Voice in connection with conducting external surveys and other data collection from users of our services. We use Microsoft Forms for internal research.

We also use Verian AS as a supplier of and data processor for enquiry surveys among the users of our services. The answer will then be available to Verian AS, while for us only to be available to the doctor in anonymized form. Verian AS deletes the answer when the agreement to conduct an investigation is terminated, at the latest within two years – or sooner – if we ask them to do so.

Answering the questionnaires is always voluntary. Recipients of the surveys can easily opt out of receiving such surveys in the future.

In order to be able to send out electronic inquiries about enquiry surveys, we process names and email addresses. We then retrieve names and email addresses from our personal register of users of our services, our register of subscribers to newsletters and registrations for our events and in the CRM system.

The Research Council processes personal data based on our legitimate interest, in line with GDPR Article 6 (1) letter f. This means that we can process personal data if it is necessary to safeguard an important interest that is more important than the protection of the privacy of the individual. Our main interest is to improve our role as a national research strategic administrative body, which we believe will benefit both our users and society. We believe this interest outweighs the concern for privacy. If you would like more information about the route we have considered this, we can provide you with details on the driving request.

Data on subject matter experts recruited via Customer Voice is stored in the Research Council's CRM system for maintenance and updating of contact information for up to five years from the time of registration.

Public hearings 

Go directly to: Subscribe to our newsletter │ Event registrations │ Streaming of events │ Query Survey/Data Collection │ Public hearings │When we handle requests for access to public documents

The hearing system is the Research Council's tool for carrying out public hearings that are in accordance with the instructions for the hearing case. The Research Council handles the following personal data in the system: mandatory information is your name, your email address and your IP address. It is optional to share your workplace and position with us. Hearing requests are public information and we publish them continuously on forskningsradet.no. Therefore, you should not include any other personal information in your response. After the hearing process is concluded, we compare the statements in a report for further consideration.

Hearing results will be stored for the future. We archive it together with the information you have registered about yourself when submitting. If you have submitted a request by mistake, want to withdraw it or want to change something, you can contact us at post@forskningsradet.no. You can see your hearing requests on udir.no (search word is "høyringar") for three years after the deadline. After three years, they are no longer available on our website, but you can request access by sending an email to post@forskningsradet.no.

When we handle requests for access to public documents

Go directly to: Subscribe to our newsletter │ Event registrations │ Streaming of events │ Query Survey/Data Collection │ Public hearings │When we handle requests for access to public documents

With regard to access to public documents, personal data are disclosed in accordance with the Freedom of Information Act and the Public Administration Act.

Special security measures and procedures have been implemented for information stored in the archive that needs special protection, such as special categories of personal data.

The Research Council is required to make its public records available to the public via the internet, using the Electronic Public Records (OEP) /eInnsyn services. The Regulations relating to the Freedom of Information Act Section 7, cf. Section 6 fourth paragraph, specify certain categories of information that are not to be made public in public records and records published on the internet. It is also stated that the names of individuals must not be retrievable from OEP/eInnsyn after one year.